Employer letter for the digital nomad visa: template and contents

What the employer letter for the digital nomad visa must include

Official documents name the letter differently: the UGE says “carta de la empresa extranjera”, the consulate “certificado de la empresa”. The content is similar in both cases, and one letter can meet both requirements if it covers every point [1][2].

The duties must be such that they can be performed exclusively remotely: the UGE explains that this means the work does not require in-person supervision of production or staff, client visits and the like [3]. The letter does not replace the registry extract showing at least one year of company activity or proof of income [1][2].

How the letter for an employee differs from the document for a freelancer

An employee (relación laboral) needs length of service, permission to work remotely and the pay conditions. For someone working for themselves (relación profesional), the consulate asks for a certificado on how long the contractual relationship has existed (at least three months) and on the terms and conditions on which the remote work will be carried out [2]; in this case the UGE refers to a contrato mercantil [3], and an employment relationship does not prove a professional one, or vice versa [1].

So for a freelancer, a letter from the client plus the contract itself will do. For owners of their own company (autónomo societario), permission to work remotely is taken as implied, but the other points still need to be in the letter [1]. More on contracts: Digital Nomad for freelancers. Where the letter fits in the overall application sequence is shown in the DNV route card.

Sample employer letter for an employee

The template shows the structure. It is not a legal form or an official template: the regulations and documents we read contain no ready-made template, only a list of contents [1][2]. Square brackets mark the details the company fills in. Do not write anything that is not true: for example, do not state registration with the Seguridad Social until it has been completed.

[Company letterhead: name, registered address, registration number, contact details]

[City], [date]. Addressee: Unidad de Grandes Empresas y Colectivos Estratégicos or the Consulate General of Spain in Moscow (keep the one that applies).

Subject: confirmation of employment and permission to work remotely from Spain.

Paragraph 1. About the company. “[Full company name], registered in [country] under number [number] on [registration date], has been operating in [field] without interruption since [date]. The registry extract is attached.”

Paragraph 2. About the employee and length of service. “We confirm that [full name], passport [number], has worked for our company since [start date] under [type of contract] as [job title]. On the date of this letter the employment relationship has lasted more than three months.”

Paragraph 3. Duties. “The employee’s main duties are: [list]. These duties are performed exclusively using IT, telematic and telecommunication means and do not require the employee’s presence at the company’s office, production site or premises.”

Paragraph 4. Permission. “The company allows the employee to perform this work remotely from Spain for [period or indefinitely]. The company has no branch, representative office or workplace in Spain.”

Paragraph 5. Pay. “Gross remuneration is [amount] euros per month, [number] payments per year, a total of [amount] euros per year before deductions. Payments are made to the employee’s bank account [details in the annex].”

Paragraph 6. Social security (choose an option). Option A: “The company [is registered / has applied for registration] with the Tesorería General de la Seguridad Social as an employer without a workplace in Spain, number [number]. The company will ensure the employee’s alta in the Régimen General before they start work in Spain.” Option B: “The employee remains in the social security system of [country]. We attach the certificado de legislación aplicable [number, date] issued by [authority], which covers work from Spain.”

Paragraph 7. Other conditions. “Working hours: [schedule]. Equipment is provided by [the company / the employee]. The other terms of the employment contract [remain unchanged / change as follows: ...].”

Paragraph 8. Contact and signature. “To verify this information, please contact [full name, position, e-mail]. [Signatory’s position], [full name], signature, company stamp.”

The amounts are filled in with the threshold in mind: for the main applicant €2,849 a month, or €34,188 a year before deductions [1]. With fourteen payments a year, give both the monthly and the annual amount; how it is calculated: income for the DNV.

Sample for freelancers: letter from the client

Paragraph 1. “[Name], [country], [registry number], has been operating since [date]. The registry extract is attached.”

Paragraph 2. “[Full name] has provided us with [description] services under contract [number, date, type of contract: contrato mercantil] since [start date]. On the date of this letter the relationship has lasted more than three months.”

Paragraph 3. “The services are provided exclusively remotely, using IT, telematic and telecommunication means. We have no objection to them being provided from Spain.”

Paragraph 4. “Remuneration: [amount] euros per month on the basis of invoices [invoicing frequency]. Contract term: [term]. Contact for verification: [full name, e-mail]. [Signature, stamp].”

For the DNV, a freelancer’s income is proven with invoices for three months and a bank statement in their name [1]. If you also have Spanish clients, keep the limit in mind: the 20% rule.

Language, translation, signature and apostille

The consulate requires all documentation in other languages to be translated into Spanish [2]. For the UGE, documents that are not public documents only need a sworn translation (traductor jurado) [1]. A letter from a private company is not a public document of a foreign authority, so according to the UGE text the apostille rule does not apply to it, whereas the company’s registry extract is a public document: it needs an apostille and a translation [1]. The documents do not say whether the consulate or the UGE requires the letter to be notarised. Translation rules: sworn translation; apostille: apostille and legalisation.

Common mistakes in the letter

• No amount in euros, or an amount only in roubles [1].
• Net pay is stated instead of gross: the UGE counts amounts before deductions [1].
• The job title is given without duties, or the duties are described in a way that requires physical presence [3].
• No direct sentence about remote work and permission to work from Spain [1][2].
• Less than three months’ service on the date of application [2][4].
• The visa and the UGE were given letters with different amounts and dates.
• The letter claims registration with the Seguridad Social that does not actually exist. Social security requirements: social security without an A1.
• No signature, signatory’s position or contact for verification: this is our practical recommendation; the authorities do not require it.

How we can help

The ReloVictory team in Barcelona prepares a list of points and the text of the letter for your employer, tailored to your case, checks the amounts and dates against the other documents in the file and arranges the sworn translation. The legal side is handled by the team’s lawyer, the administrative side by a graduada social. The first consultation is 15 minutes and free; a full consultation costs €121 for 45 minutes. Book: consultation. Service page: digital nomad residence permit.

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ReloVictory · Sources reviewed 02.10.2026 · Not a substitute for individual legal advice.